Miscellaneous Pricing
Payroll
Late Processing after 4 PM (Pacific Time) — $50
Any payroll file submitted after 4:00 pm will need to approve the late fee in order to account for the current day processed.
Stop Payment Fee — $25 per check
For clients who have purchased RABco Payroll Services with RABco Smart Check, if a check issued on a RABco Payroll Services Account as defined in the Agreement, must have a stop payment placed on it with the bank, this fee will apply.
Off Cycle Payroll Processing — $55.00 Base Fee + Standard Per PST Fee
Every scheduled payroll is included in the per employee per month fee. This includes the regular payrolls (bi-weekly, weekly, monthly, semi-monthly) and could also include a regularly scheduled bonus payroll (done each quarter, etc.) if it is included in the payroll schedule within the platform. Off cycle payrolls occur outside this process. These are usually done to fix errors in the current payroll that cannot wait for the next scheduled payroll processing. This fee applies only to those off-cycle or “one off” payroll runs. Clients may choose to issue manual checks rather than run an off-cycle payroll, in which case the $55.00 Base Fee would not apply. Standard Per PST Fee still applicable.
Next Day Direct Deposit — $100
If a client processes payroll past their due date and direct deposit pay is required, a next day direct depositing service is available.
Payroll Rollback — $275
A request from the client to rollback a finalized payroll prior to funding initiation. If the client has submitted a payroll but the payroll is not yet finalized by RABco, the client can re-open the payroll without charge
Billing NSF Fee — $210 per transaction
If client fails to have the required funds in their designated account as required by and provided in the Agreement, causing RABco to be issued a notice of Non-Sufficient Funds, RABco, in addition to all its rights under the Agreement, will also charge Client an NSF Fee for each applicable transaction.
Payroll NSF Fee — $210 per transaction
If client utilizes the ACH Funding Method and fails to have the required funds in their designated account as required by and provided in the Agreement, causing RABco to be issued a notice of Non-Sufficient Funds, RABco, in addition to all its rights under the Agreement, will also charge Client an NSF Fee for each applicable transaction. Client may be required to switch their collection method to Wire Drawdown.
Wire Drawdown — $25 per payroll process
Payment method that can be used as an alternative to ACH. This may be required for transactions greater than $500,000 or a single check amount is great than$100,000. RABco may also require this method if there have been multiple occurrences where you do not have sufficient funds to cover the entirety of your payroll liability.
Direct Deposit Reversal — $100 per request
Fee for Direct Deposit Reversal
Manual ACH Transmission — $100 per request
Fee for Manual ACH Transmission
Direct Deposit Trace — $100 per request
Fee for direct deposit trace
Vendor Setup — $25 per request
Fee for Vendor Setup for payments from system
Garnishment Services — $5 base fee + $5 per employee/ per payroll
Per payroll charge for automatic deductions and remitting payments for allocated wages
401k Reporting Service — $25 base fee + $1 per employee/ per payroll
Setup vendor and remit payments to
Workers Compensation Payment & Reporting — $25 base fee + $1 per employee/ per payroll
Fee for Workers Comp Contribution Reporting
FSA/HSA Contribution Reporting — $25 base + $1 per employee/ per payroll
Fee for HSA Contribution Reporting to HSA and/or FSA vendor
New Hire Reporting — $3.50 per employee
New hire reporting is the process by which you report information on your newly-hired employees to the California Employment Development Department. New hire reports are matched against child support records at the state and national levels to locate parents who are not paying child support. All California employers must report all of their new or rehired employees working in California to the New Employee Registry within twenty (20) days of their start-of-work date. Any employee that is rehired after a separation of at least sixty (60) consecutive days must also be reported within twenty (20) days.
Split Distributions — $5.50 per split
For each individual payroll processed within the platform, printed pay statements and vouchers will be shipped to ONE designated location for no additional fee (shipping fees will be charged by provider directly to client). Clients may configure the platform to have printed pay statements and vouchers print by Cost Center and have each Cost Center ship to a different location. The Split Distribution fees cover the cost to package pay statements/direct deposit vouchers to ship to multiple locations within the same processed payroll. Note that this does not include combining checks/vouchers from different payrolls (i.e. weekly and bi weekly) into one package for distribution. That is not a supported delivery process. Split distribution is only available for pay statements and vouchers.
Mailing Individual Checks (USPS) — letter envelope $1 ; large envelope $6
The preferred method of delivery is for each client to have all documents delivered using the client’s shipping account. If the client wants to have the employee’s pay checks, direct deposit vouchers, W2s, 1099 forms and/or 1095C statements delivered directly to the employee’s home address, this fee will apply to each form mailed through the USPS and includes the applicable postage fees. This fee may be adjusted by the amount of any increase in standard postage by the United States Postal Service. RABco will guarantee that W2s/1099s will be mailed by January 28th of each year but cannot guarantee that delivery to the employee will occur by January 31st of each year.
Certified Mail — $8.50 per location
Regular Mail Service with the tracking ID to check on the status of delivery
Saturday Delivery – FedEx — Starting at $40
Delivered by FedEx, Saturday Delivery
Overnight Local Shipping (signature required) — Starting at $17.50
Delivered by shipping courier; signature required
PBJ Reporting — $100 per month
Fee for PBJ Reporting
Additional Support Services — billed at $150/hr
Any requested service outside of the scope of services, such as and not limited to custom reports will be billed at an hourly rate and increments.
Tax
Tax NSF (Non Sufficient Funds) — $200 (If over 100k) $200+ 1% of tax liability
If client utilizes the ACH Funding Method and fails to have the required funds in their designated account as required by and provided in the Agreement, causing RABco to be issued a notice of Non-Sufficient Funds, RABco, in addition to all its rights under the Agreement, will also charge Client an NSF Fee for each applicable transaction. If client cannot successfully remit payment for taxes three times in a single year, client will be responsible for all future tax payments. Eligibility for reenrollment for tax payment service can be reassessed at a future date.
Re-Attempt Tax Payment — $250
If you do not have the funds available in your account for your tax payment and we do not impound your taxes you are responsible for making the missed payment. You can request that RABco re-attempt a tax payment.
State Registration — Starting at $200
RABco can assist in the registration of your state tax account.
“Applied For” Status — $138.50 per payroll
If Client elects to set up State + Applicable Jurisdictions
When a company begins to withhold taxes for their employees in a new jurisdiction the company must apply to that jurisdiction for a tax filing ID number. A tax code is in an “Applied for” Status if the “Applied for” box on the tax code is checked within the platform or if the tax code ID number is left blank. Where accepted by the applicable jurisdiction, RABco will remit taxes and file returns but will charge a fee per payroll for each active tax code until a tax ID number is obtained due to the manual work associated with filing for “Applied For” accounts.
Payroll reporting and Tax payment to additional jurisdiction — $7.50 per payroll
This includes additional states and local jurisdictions that have additional reporting requirements.
Amended Returns — $137.50 per amendment
Filing all applicable payroll federal/state/local tax returns as indicated in this Agreement is included in the per employee per month fee. When adjustments are made to prior period payroll transactions that require Payroll Services to create a modified or “corrected” tax return to be filed with the taxing authorities, a fee of $137.50 will be incurred per amended return. Additional hourly fees may apply.
W2 Amendments — $50 per form
(after W3 submission)
IRS Amendments are required in cases such as incorrect SSN and incorrect wages reported in a quarter(s). Will will communicate and update the IRS with the correct changes. Additional hourly fees may apply.
W2 Amendments — $25 per form
(before W3 submission)
IRS Amendments are required in cases such as incorrect SSN, Incorrect wages reported in a quarter(s). Will will communicate and update the IRS with the correct changes. Additional hourly fees may apply.
California DE9-C — $50 per quarter
(SSN Correction Only)
If an SSN is incorrect and no taxes or wages need to be adjusted, a correction needs to be made and communicated with the California Employment Development Department for any of the previous quarters that already have been filed.
Federal/ State Wire transaction — $250 Per Request
If you’ve missed a tax payment and need to make a payment immediately, we can send a wire transaction to the appropriate governing body.
Reopen Quarter End or Year End — $550 per request
Request initiated by client to reopen a previously closed quarter or tax year, in order to process corrections.
W-2 Form Generation/Printing — $59 base + $6.95/form
(Per EIN Processing) — $10 per additional state that requires W2 filing
Clients may elect to have RABco print W2 forms for employees who have not elected to receive an electronic copy. Forms will be printed on pressure seal forms and bulk shipped to the client for distribution or mailed directly to employees. Client may print W2 forms directly from the RABco system for no additional fee.
1099 Form Generation/Printing — $59 base + $6.95/form
(Per EIN Processing)
Clients may elect to have RABco print 1099 forms for vendors who have not elected to receive an electronic copy. Forms will be printed on pressure seal forms and bulk shipped to the client for distribution or mailed directly to vendors. Client may print 1099 forms directly from the RABco system for no additional fee.
Reprint of W2 or 1099 — $50 per form reprinted
Client requests reprinting of a W2 or 1099 on pressure seal paper stock. Client can print reprints directly from the RABco system for no additional fee.
1094/1095 Form Generation / Reporting — $59 base + $6.95/form
(Per EIN Processing)
Fee for 1094/ 1095 Form Generation
W-2 Combined Reporting — $550 base fee + $5.00 per form
(print service)
Combined W2 forms may be required for firms designated as a Common Pay Agent as defined in the IRS Publication 15-A. If so elected at the end of each calendar year, RABco will provide your W2 data to a third-party vendor to create combined forms and to generate printed copies. Combined paper W2 forms will be shipped to the client’s address unless regular mail is requested. Copies of the forms will not be available to employees in Employee Self Service but will be provided to client in a separate file. The W2 forms will be filed with the applicable agencies. W2-C services are not available for the W-2 forms provided under this offering.
Miscellaneous Tax Requests — $225/hour
Any request not outlined above, or any work that is deemed outside the reasonable scope will be billed at an hourly rate.
Implementation
Additional Implementation Services — billed at $150/hr
Change requests to your setup will be billed at a rate of $150/hour.
Examples include, but are not limited to:
- Additional work/time due to client decision to move scheduled go live date.
- Custom Reports
- Additional/ New Cost Center Setup (T&L)
- Additional/ New Table Setup (T&L)
- Additional/ New Time Off workflow (T&L)
- Additional/ New Schedule setup
- Additional/ New Pay Period setup
- Additional/ New Counter setup
- Additional/ New accrual profile setup
- Add new earning type
- Training (can be recorded)
- Custom Documentation
- New replacement HCM Administrator training
Human Resources
HR On-demand — Call for Price Minimum 1 year commitment
Best for Organizations with fewer than 50 employees. On-demand consulting 12 hours/day; 5 days/week. Handbook development and support Harassment prevention training. Custom job descriptions and documents. Live chat. Inquire for more
HR Learn — Call for Price Minimum 1 year commitment
(HR training)
Training platform with easy course assignment and completion tracking. Available courses meet all state harassments requirements, OHSA and workplace safety requirements as well as hundreds of bilingual courses to prove the skills and knowledge of your staff.
E-Verify — $3.50 per verification
This marketplace add-on offers integration with the e-verify program provided by the US Department of Homeland Security to help companies comply with the US law requiring employment of only individuals who may legally work in the US. Participating companies are able to leverage this service from the Workforce Management Application.
Labor Law E-Update Compliance — $5.00 per Location/Language
(Per Additional Poster)
Fee for Labor Law E-Update Compliance per Additional Poster (Location/Language)
Job Posting — $10 per post/ per month
Fee for Job Posting
Time & Labor
Time Clock Lease — $100/month
Kronos InTouch Time Clock 9100 Lease
Time Clock Purchase — Starting at $5500
Kronos 9100 with fingerprint reader and wifi capabilities. Includes setup and initial configuration.
Proximity Badge — $5 Each
For use with the Intouch 9100. Clock in and out with a badge ID.
Telephone Clock In — Ask for Price
Clock in and out by dialing a number
Other
Worker Compensation Audit Reports — $150 per request
We will send you the required documents for your Workers Compensation Audit.
Workers Compensation Audit Mail in or Phone — $250 per request
We will work directly with your Insurance Carrier to provide the necessary documents and completed forms for your workers compensation audit.
401K Census Reports — $150 per request
We will send you the required documents for your Annual Census. Note, this report is included in the 401k depositing service as long as the client has enrolled in service for at least 6 months.
Access to account after termination — $500 per week
If you find that you must terminate services with us, you will have access to you account for the remainder of the month your final payroll with us was run. If you need access beyond the end of the month, you can request an extension for a fee.
Report Generation for Terminated Client — $550
(Per Report)
In the event your account has been closed with Rabco for less than 15 days, Rabco can access the terminated account, generate, download and securely send the report to you.